How can I set up contact labels so they’re automatically shared with everyone in my organization, without having to re-share them whenever new employees join?

If you want to automatically share contact labels with everyone in your organization—without manually updating permissions every time someone new joins—you can do this using a Google Group.

Just share the contact label with a Google Group instead of individual users. Anyone in that group will automatically get access to the shared contacts.

To make this fully automatic, your Google Workspace admin can create a dynamic group that includes all current and future users in your organization. That way, whenever someone joins, they’re instantly included—no extra steps needed.

Set up a group to include new users automatically

Open the Google Workspace Admin console.
Go to Directory > Groups.
Find the group you want, then click Add members.
Select Advanced.
Check the box: “Add all current and future users of [domain] to this group with All emails setting.”
Click Add to Group.

Now, whenever someone new joins your domain, they’ll be added to this group automatically. If you don’t have a group yet, you’ll need to create one first.


1. Sign in with admin account.	2. Go to Directory > Groups.

3. Click Add members.	4. Select Advanced.

5. Check the box.	6. Click Add to Group.

Share contacts with this group

Once your group is set up, you can share a contact label with the entire group using Shared Contacts Manager:

Hover over the contact label you want to share and click the Share label icon.
In the Emails field, enter the group’s email address.
Choose the permission level.
Click Share label.

From then on, every user in your domain—including new employees—will automatically see that label in their Google Contacts.


1. Click Share on the label.	2. Enter the group email address.

3. Select permission level.	4. Click Share.